With the season fast approaching holiday season, we thought it would be a good reminder to review risk control methods that can help reduce exposure your business to liability. And although traditionally the responsibility of alcohol is considered an exposure that only restaurants, bars and pubs are worrying, companies functions where alcohol is served may also be exposed to the same host liability .
Recent court cases in Canada have established that the employer arranges a party where alcohol is served, you have a "duty of care" for the safety of your employees and participants (this also applies to the . off-site activities such as social functions)
some risk control methods to help reduce the exposure of the company to liability:
• Establish the policy of the corporate governing employee conduct at social events and ensure that your employees are aware of these policies. This should reflect any social event if you are the host of the event or your employee represents the company to another event.
• Remind employees that they must behave and act responsible at all times, not to over-indulge, set a limit and establish how they will get home if they have been drinking.
• Before the event, if people intend to drink and how they will get home. Will they need a taxi? Do they have a designated driver? Is there someone they will call at the end of the night for a pickup? If so, register their name and number so you can call if you have to
At corporate events, you should note the following :.
• The events should take place in non-business places and after hours.
• Employers hosting a party should use professional services companies to provide and serve liquor. Third party companies should also be required to provide proof of insurance before the event
• The servers must have their certificate of formation of alcohol .. (For example: ProServe)
• No person shall be served to the point where they are drunk
• beverage Food and non-alcoholic should be available throughout the event.
• employers should avoid "open bars". Limit the amount of alcohol is served, offering a limited number of drink tickets.
• Close the bar a few hours before the end of the event.
After the part of your obligation to the employees and customers safety is not more.
• Encourage the use of the taxi, configure the designated drivers, and / or provide vouchers for taxi companies to take your guests at home.
• If you need to book rooms for your staff to sleep in an adjoining hotel if your event takes place in one.
• If a drunk person insists on driving, take their keys away from them. If this does not work and they put themselves in the driver's seat, you must report it to the local police. Ultimately, you have to try everything reasonable. If this person leads and injures or kills someone, after failing to make reasonable, your company can be held liable.
Throughout a year, there are many holidays and other work-related social functions; certain events serve alcohol and others do not, when you find that your business is hosting such an event, that following the suggestions listed above, preplan your event, spread risk services professionals who are familiar with serving alcohol, and put checks in place to monitor customers throughout the function to help ensure a happy event and security.
you host liquor liability insurance? Check with your broker and have them review your insurance policy.
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